Deleting a cancellation will not remove a meeting from your calendar, and deleting an invitation will not inform the scheduler that an invitee has declined. Avoid Manually Deleting Cancellations or Invitations Click Remove from Calendar to process a meeting cancellation, and click Decline to reject a new invitation.Accepting meeting requests from the calendar will not remove meeting messages from the inbox. Take action on invitations as they come into your Inbox ( Accept, Accept as tentative, or Decline) to simultaneously delete the request message and ensure the relevant calendar entry stays updated. Accept and Decline Inbox Invitations Upon Arrival.Tracking your meeting before going to its location is especially important if there have been edits, such as time or location changes, and ensures no one arrives to a meeting to find an important participant is absent. Track Meetings to See Who Has Accepted Open any meeting before it starts and click Tracking to see how invitees have responded to the meeting invitation.If a meeting organizer does not send updates, attendees will not be informed of the changes.
#DROPPING DISTRIBUTION LIST INTO OUTLOOK FOR MAC 2011 UPDATE#
Send Updates After Modifying a Meeting Click Send Update when deleting, canceling, moving, or otherwise editing meetings so that the event is updated and/or removed the from all invitee calendars.Meeting requests forwarded by someone else other than the meeting organizer can result in updates, such as time or location changes, not being received by intended attendees. Meeting Organizers Should Add Persons to Existing MeetingsĪttendees looking to add individuals to a meeting that they did not organize should ask the organizer to add the person to the original meeting.Instead, cancel the meeting and create a new one to avoid creating meeting conflicts. If a list of attendees from a meeting request already sent to an unexpanded distribution list must be edited, do not expand the list and start adding or deleting names. Expand Meeting Invites to Distribution Lists - Particularly Lists that Include Yourself Double click the list in the To line to expand the list to see all invitees before sending the invite.Do not simply drag and drop the meeting to another location on the calendar.
Edit Time or Date by Opening a Meeting Double click on any meeting on the calendar to open it and then edit the time or date. Appointments for Personal Reminders Set individual appointments for long-term or regular personal reminders, as they can recur for a longer period of time than a meeting and have no other attendees to cause conflicts. This will limit complications and conflicts for regular instances, and attendees, of the recurring meeting. When a one-time location, time, attendance, or other change affects an existing recurring meeting, cancel the single affected occurrence and create a separate independent meeting for the new meeting. Create New Occurrences for Changes to Recurring Meetings. This will limit complications and conflicts for attendees. Rather than simply cancelling an existing recurring meeting, move up the scheduled end date to stop additional instances of the meeting. Cancel Recurring Meetings by Moving End Date. Northwestern recommends meeting organizers follow these guidelines to minimize conflicts for attendees: To allow synchronization to all invitees, wait at least five minutes after each change to a recurring meeting before making another. Use Same Version of Outlook for All DelegatesĮxtensive changes to recurring meetings can confuse invitees, and potentially cause the meeting to become corrupt. Process Meeting Requests from One Client by One Delegate. Limit Calendar Management to One Delegate at a Time. Ask the Meeting Organizer to Add Attendees. Forward a Meeting to Someone not Originally Invited. Manage Calendar Duplicates Consistently Across Devices. Avoid Manually Deleting Cancellations or Invitations. Accept and Decline Inbox Invitations Upon Arrival. Meeting Organizers Should Add Persons to Meetings. Expand Meeting Invites to Distribution Lists. Create New Occurrences for Changes to Recurring Meetings. Cancel Recurring Meetings by Moving End Date. System LoginsĪll practices work best with the current version of Microsoft Outlook or Outlook Web App! Learn Moreĭirect access to essential campus systems. Protecting University and Personal Data Get Secureīuilding innovative technological environments for the Northwestern community. Providing technical IT support for members of the University Get Support Getting access to Northwestern services Get Connected Providing academic, research, and administrative IT resources for the University.
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